· Manage, prioritise and optimize the Managing Director’s daily calendar.
· Coordinate travel itineraries including flights, accommodation, visas and transport.
· Filter, prioritise and routing internal communications (emails, phone calls and document approvals, drafting responses where appropriate.
· Coordinate Board and executive meetings, including calendar scheduling, room reservation and technology set-up.
· Take concise, accurate meeting minutes and track action items to ensure post-meeting completion.
· Track on-going institutional initiatives and report status updates to the Managing Director.
· Review, proofread and format corporate documents, memos and external communications for the Managing Director’s review and signature.
· Maintain organized digital filing systems for records, and confidential materials.
·Creating and preparing reports, presentations and, formal documents for upcoming Managing Director engagements
·Bachelor’s degree in business administration, communications or a related field preferred.
·Proven experience as an Executive Secretary with at least 3 years directly supporting a Managing Director or C-suite executive.
· Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook and Teams).
· Excellent written and verbal communication skills.
· Strong organizational and time management skills
· High degree of discretion and integrity handling confidential data.
· Excellent interpersonal skills.
·Attention to detail.
·Proactive problem solver who can manage shifting priorities with composure in a fast-paced corporate environment.
Closing date is 31 August 2026
